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Records Division Contact Info

Fran Grogan

Fran Grogan

Chief's Assistant

phone icon (845) 346-4020
email icon Email
house 2 James Street
      Middletown, NY 10940

Janet McCarey

Janet McCarey

Clerical Staff

phone icon (845) 343-3152
email icon Email
house 2 James Street
    Middletown, NY 10940

       
 M Guattery

 

Michele Guattery

Clerical Staff

phone icon (845) 346-4010
email icon Email  
house 2 James Street 
    Middletown, NY 10940
 

 

 

Records Division

The records division is open Monday-Friday from 8AM-4PM. The division is responsible for the filing and maintenance of all police records. The members of the division conduct records checks and issue handicap permits. In addition the division assists with the filling of Freedom of Information (FOIL) requests and accident report requests.

You may purchase a copy of an accident report for $10. We attempt to have all police accident reports ready within 7 business days of the accident date. However, occasionally there are unforeseen problems with the report and or other correction problems. You may speak to a Supervisor if your report is not ready after 7 business days from the accident date. You may call or e-mail the records division to make sure that the report is ready. If you do not want to pay the $10 fee you may make a Freedom of Information (FOIL) request through the City Clerks office.

All other request for reports must be done through a Freedom of Information (FOIL) request. These requests must be made through the City Clerks office. There is a 25 cent per page cost for FOIL requests to cover the cost of copying. The law allows the city to take up to five (5) days to respond to a request of records. If you have further questions you can contact the City Clerk’s office at 346-4166.

To print out a FOIL request form click here.

After completing the form, mail it to:

   City Clerk
   City of Middletown
   16 James Street 
   Middletown, NY 10940

If you have any other questions, please contact a member of the records division by e-mail or phone.